REGISTRATION, SEASONS AND DIVISIONS

How do I register my child?

Please visit the registration page to access the link to TeamSnap for registration

What ‘group’, ‘level’ or ‘division’ do I register my child for?

BC Baseball sets standardized divisions across all baseball associations in BC. There are eight divisions, with Mosquito 11U*, Pee Wee 13U, Bantam 15U and Midget 18U levels offering three levels based on player tryouts:

·         A (also known as Single A or listed with no “A” in the name)

·         AA (also known as Double A), and

·         AAA (also known as Triple A)

* Note: Mosquito11U only has “house” for Spring baseball (i.e. AA and AAA not available)

**Players must tryout to make the AA or AAA teams.

The division you register your child for depends on your child’s birth year.  Please see Divisions Page for more information.

How long is a season? How many seasons are there?

All divisions have a spring season, which typically runs from April to June. Fall and Summer baseball seasons are also available provided there are enough players registered. Fall ball is from September to early October – approx. 1-month long. Summer ball is from mid June until the end of July with Provincials (if the teams(s) qualify) played on the August long weekend. In order to play Summer ball, players must have played in the Spring season. 

What do ‘A’, ‘AA’’, and ‘AAA’ or ‘Single A’, ‘Double A’, and ‘Triple A’ mean?FAQ

A or Single A: Our house baseball league for anyone who wants to play ball regardless of skill level or experience; all teams for Tadpole division and higher are evaluated and drafted equally

AA or Double A and AAA or Triple A: Players must tryout to make the team; requires a higher commitment level; teams are selected by skill level of individual players

What area of Surrey is considered to be a part of Newton Canadian Baseball?FAQ

Our division is for families who live North of Colebrook Road and South of 86th Avenue, and between 120th and 152nd Streets in Surrey.

Can I register my child if we do not live in the Newton area?

BC Baseball has a process in place for requests to play in other areas. The first step is to complete a Player Movement Request form from the BC Baseball website (Click ‘Resources’, then ‘Documents’, and scroll to find ‘Player Movement Request’). Please see the form for full details and the process to follow.

What division do players stop using a tee / or start using live pitching?

At the Tadpole 9U level, live pitching is introduced. A tee is still used from time to time as players get accustomed to live pitching. A pitching machine is also introduced at this stage.

Fees

How much does it cost to play?

The cost per child per season depends on the division/level your child will participate in. Fees include:

·         Session Registration Fee: Fee amount varies depending on the division you are registering for – please check the association home page of the website for the latest fees

·         Fundraising Raffle Fee: $50

·         Volunteer Deposit: $250 post-dated cheque; which is only cashed after the end of the season, IF you have not met your volunteer points requirement; if you have met your volunteer points requirement, your cheque will be destroyed

·         Uniform Deposit (only applies to Blastball, T-Ball and Tadpole): $100 post-dated cheque, which is only cashed at the end of the season IF you do not return your uniform

Refer-A-Friend Program: Note that our Association will discount your registration fee by $25 for each new player you refer to our club (there is no cash value; up to a max of 4 referrals). You can also earn rebates for bringing new sponsors to the Club.

What fees are due when?

Registration and fundraising fees are due upon registration. The volunteer deposit and uniform deposit cheques must be provided to your coach on the first day of practice or at opening ceremonies. Please put the cheques in an envelope with your child’s name and division on it. For the Spring season, cheques should be post-dated for June 30.

Note that if the cheques are not submitted, the player is ineligible to play with their team until the cheques are received.

Who do we make cheques payable to?

NCBA

What date do I put on the post-dated cheques?

For the Spring season, please post-date your cheques for June 30 of the same year.

What is the refund policy?

COVID CANCELLATION POLICY:  Should Return to Play (RTP Guidelines), Health Orders or Government guidance not allow the NCBA to be able to proceed with a Scheduled Season,  Modified Season, Games or Practices of any kind the NCBA will refund Participation Fees, Form Fees and destroy all post-dated deposit cheques provided less any processing fees originally paid.  The refunds will be issued minus a $15.00 refund fee.  This refund fee will help cover all costs the club incurs for banking and credit card transactions in the event a season of any kind cannot take place.  In the event of a complete cancellation, the club will notify all individuals who registered and give them the option to defer fees to another season, or proceed with a refund less processing and refund fees.

REFUND POLICY: If you have registered and for any personal reason you need to cancel, your refund request must be submitted in writing to the NCBA registrar. A full refund less a $30.00 administration fee will be issued if received by the registrar prior to March 1st . A 50% refund will be issued if received between March 2nd and April 15th less $30 administration fee. No refunds after April 15th . Please allow 30 days processing time.

NOTE:  With current RTP guidelines and unknowns thru this pandemic, the NCBA, it's executive, coordinators, volunteers, coaches, team managers will be doing everything possible to have a safe and fun baseball season.  We remind all parents/guardians that the NCBA is a non-profit and in the event of a season that is modified, partially modified or partially cancelled or postponed that the club will be not offer refunds of any kind.

Uniforms and Equipment

What are the uniform and equipment requirements?

Players are required to purchase their own:

·         Glove

·         Helmet

·         Jock* or Jill* (*required for T-ball and up)

Although not mandatory, cleats are highly recommended.

Our Association provides the rest of the uniform: socks, hat, t-shirt or jersey, a belt and pants (may vary by division), as well as team bats and balls. Belts must be returned at the end of the season. For T-ball and Tadpole players, the jersey, belt, and pants (if provided) must also be returned.

Mosquito and older: The association supplies uniforms that players get to keep – there is no separate uniform deposit (the cost is built into the overall registration fee).

What uniform items do we keep vs return at the end of the season?

Players receive and keep socks and a baseball hat. Players at Mosquito and above also receive jersey’s that they keep. All other uniform items must be returned at the end of the season.

Where do I pick up my child’s uniform?

A Uniform coordinator will email you the date to pick up your uniform. Uniform pick-up is held beside the concession stand at Unwin park.

Where and when do I drop off my child’s uniform at the end of the season?

You can drop off your child’s uniform – ideally in a labelled bag – at the closing ceremonies, at the room beside the concession stand at Unwin park. 

Team Placement

When do I find out what team my child is on?

For Blastball, T-ball, Tadpole and Mosquito divisions, teams will be created within one or two weeks prior to the Opening Ceremonies.  You will receive an email from the division coordinator the division coordinator or your child’s coach will email you to let you know which team your child is on as well as any pertinent information for their team.

Can I request a specific team or coach?

Unfortunately, we cannot support specific team or coach requests.

Can I make a special request that my child participate in a different age group?

Yes, you can request for your child to play up one age division (ex. a second year Tadpole player is eligible to potentially play in the Mosquito division). To start the process, parents should start a conversation with their coach (or vice versa). The coach will then put in a request to the President and VP for that division who will then observe a practice (without the player knowing) to determine if the player is physically and emotionally ready to be moved up.  If both the President and VP agree that the player should be moved up, a motion to BC Baseball for approval is made.  Approval must be received prior to the player moving up.

Practices and Games

Where do the practices and/or games take place?

Our home park, Unwin park, is located at 68th and 134th Street in Surrey. Each baseball diamond is marked with a number. A map that displays each field’s location is available at: http://www.newtonbaseball.com/page/show/987268-fields-

Blastball and T-Ball: all practices and games are held at Unwin park

Tadpole: all practices and most games are held at Unwin; to introduce players to travelling games, approximately 2 games are held at another location in the Surrey, area each season

Mosquito, Pee Wee, Bantam, Midget and Junior Mens: almost all practices are at Unwin except the AA or higher levels

Note that Bantam and Midget AA/Double A and AAA/Triple A level teams also use other parks and facilities for practices, games and specialized training.

When do practices and games take place?

Parents are encouraged to ensure their child attends all practices and games.

Blastball: 1 practice/game per week on a weekday; actual day of week is determined by the coach and division coordinator; no games on weekends

T-Ball: 2 practices per week on weekdays at 6pm for 60-75 minutes; 1 game per week on Saturdays for approx. 45 minutes at either 10am, 12pm or 2pm - the game time varies each week.

Tadpole: 1 practice per week; 1 game on a weekday (5:30pm or 6:00pm start; arrive 30 min early), 1 game on the weekend, typically at 10am, 1pm or 3pm, on Saturdays or Sundays – the game time and day varies each week

Mosquito A, Pee Wee A, and higher: typically 1 or 2 practices per week based on coaches’ discretion and 3 games per week (2 weekday games, 1 weekend game) - the game time and day varies each wee.

Double A (AA) teams: play 2-3 times per week and practice 1 to 2 time per week

When do I receive the season’s game schedule?

The full games schedule cannot be set until all the teams have been created as scheduling is done based on the number of teams. For the Spring season, the schedule is typically published one week prior to opening ceremonies.

What time do players need to arrive before practices and games?

Your coach may have specific requests, but generally speaking, the guidelines are:

Practices: arrive 10 minutes before a practice

Games: arrive 30 minutes before a game

What is a rally cap practice?

Baseball Canada has a guidelines and best practices program for coaches and associations to follow. The name ‘rally cap’ comes from past history where cap = baseball hat and where players would receive a different color hat to denote what level they have achieved. Although Newton Baseball does use the rally cap guidelines for how a practice is led and for coaching, we do not give out colored baseball hats.

Weather

Are practices and/or games on regardless of the weather (ex. rainouts)?

It depends. The daily field status is posted on our website by 4pm each day. A red light = park or a particular diamond is closed; a green light = open. Coaches are responsible for rescheduling missed games.

Key Dates and Events

How long is the season?

Spring season: typically takes place between April (just after Easter Long weekend), and ends close to  Father’s Day

Summer season: typically takes place for the entire month of July, with Provincial playdowns held the week before or on the long weekend in August; this season is for Tadpole division and up

Fall season: runs from September to mid- October (weather dependent)

When are the tournaments?

For Tadpole and up teams, there are typically two tournaments: May long weekend (Ross Tournament) and July long weekend (Cook Tournament). Most teams play in one tournament per season. Some teams also play in additional tournament of their choice and in August (Provincial Playdown), which teams have to qualify for.

Blastball and T-ball level teams do not participate in tournaments.

What are the “opening” and “closing” ceremonies all about?

The entire Newtown Canadians Baseball association gets together twice a year at Unwin Park – at opening and closing ceremonies. Parents and players for all levels are highly encouraged to attend. The ceremonies typically include a pancake breakfast, a visit from a local MLA, coach/team introductions or recognition, etc. There is also a vendor on site selling fanware or team swag. The raffle prize draw also takes place at the closing ceremonies.

What is the “Summer Sizzler”?

The Summer Sizzler is our annual event where we show our appreciation to coaches and volunteers. The event includes a live band, dinner, dance, and a silent auction. Parents are invited and encouraged to attend and if possible, to donate items for the silent auction. This is not a fundraising event and the funds raised are used to offset the costs of the event.

What is the Coaches Caravan?

One time per year, BC Baseball brings together a team of ex-pro, USA/Canada coaches to visit each of the Associations to run coach and player clinics. All divisions are encouraged to participate. The Coaches Caravan is typically held near the beginning of the Spring season.

When are the opening ceremonies?

It depends on the season. For Spring, they are typically held in early April.

Do parents need to attend the Annual General Meeting (AGM)?

Although attendance is optional, parents and coaches are highly encouraged to attend and learn more about all the things happening with our Association. This meeting also provides a platform for you to express any concerns or to share ideas.   The AGM is generally held in September as the year end of the association is August 31.

Volunteering

What is my volunteer requirement?

Each player’s parent or caregiver must meet a volunteer requirement of 50 DIBS (points) per season. This typically equates to three four-hour shifts at the concession (generally 2 season shifts plus 1 tournament shift). There are lots of other ways to accumulate points towards your requirement – for example, volunteering as a coach, team parent, or doing work around the park all have points value.  If you identify a new volunteer  job that you would like to do, contact the DIBS coordinator and likely points can be received for the project. This FAQ, for example, was built by a volunteer to meet her DIBS requirement.

Is volunteering mandatory?

Although parents can opt to not volunteer, the association needs volunteers and highly discourages this. And there is a $250 cost per child if you choose not to volunteer. If you do not complete enough volunteering to reach 50 DIBS, your volunteer deposit cheque will be cashed at the end of the season.

What volunteer opportunities are available?

The most common volunteer opportunities available are:

·         Concession Staffing Sessions (training provided on site at the beginning for your session)

·         Field Prep Sessions: i.e. preparing fields by raking and lining them prior to games during tournaments

·         Park Clean-up Day: i.e. pre-season work to clean up the park, like painting, weeding, picking up litter, and pressure washing

·         Team support, like coaching, assistant coaching, coordinating, team management, tournament directing, etc.

If I have an idea for volunteering, who do I talk to?

We welcome your creative suggestions on ways to volunteer. For example, this FAQ was built by a parent volunteer. If you identify a new volunteer project you would like to tackle, please contact the DIBS coordinator and see if project is eligible for DIBS points.

Where do I sign up for volunteering?

Visit our DIBS site: http://www.newtonbaseball.com/dib_sessions and set up your log in. You can then click to sort any of the columns to identify the item you want to volunteer for – and claim it. After you have completed the volunteer item, you must log in to claim the item so we know you completed your volunteer segment and can cross-reference with our day of activity list.

Can I volunteer at a tournament even if my child is not playing?

Yes. Parents are encouraged to sign up to volunteer at the tournaments, even if your child is not playing.

If I’m interested in coaching, do I need prior experience?

You do not need any experience to coach any division. We have resources for you to refer to on the Newton Canadians Baseball website and we run coaching development clinics during the winter, as well as, provide continuous support throughout the season.

If I’m interested in coaching, do I need prior experience?

You do not need any experience to coach any division. We have resources for you to refer to on the Newton Canadians Baseball website and we run coaching development clinics during the winter, as well as, provide continuous support throughout the season.

What is DIBS?

DIBS is the name of the system our Association uses for tracking volunteer sign-ups and completion activity. You can access DIBS at: http://www.newtonbaseball.com/dib_sessions

Team & Player Photos

When are the team/individual photo sessions?

Team and individual pictures are typically taken on the same day as the opening ceremonies. A schedule is emailed out in advance.

Do I need to complete a photo order form, even if I’m not ordering pictures?

Yes. To help with tracking, please bring a completed photo order form for each player, even if you are not ordering any extra photos. 

Raffle and Fundraising

Am I expected to sell raffle tickets?

It’s up to you. As part of your registration for the season, you will pay $50 for a booklet of 25 raffle tickets. You can either sell these tickets for $2 each or use the tickets for yourself (since you already pre-paid for them).

Where and when are the raffle tickets due back?

Please drop off your filled-out raffle tickets at the concession (they have a deposit box) minimum one week before the closing ceremonies.

Is any additional fundraising required?

No. There is no additional requirement for fundraising. However, teams may choose to do additional fundraising. Ideas (what you would like to do and how you will use the funding) must first be proposed to the Newton Canadians Baseball Executive.

Can our team do additional fundraising?

Yes. Teams may choose to do additional fundraising. Ideas (what you would like to do and how you will use the funding) must first be proposed to the Newton Canadians Baseball Executive.